Finance Administrator

Finance Administrator

Duties & Responsibilities

WIP

• Chasing Committed Costs
• Supporting the Finance Lead in driving down WIP
• Job investigations to ensure hours have been posted accurately against quoted works
• Chasing supplier invoices to reduce committed costs
• Invoicing sales

BAU Applications and Project Billing

• Compile and supply monthly financial applications to FMs for approval in accordance
• with client instructions, company policies, and Sarbanes Oxley
• requirements. Ensure the accuracy of the invoices.
• Chasing on FM approvals
• Draft advice for invoicing against Fixed and Reactive POs for Director approval
• Raise final invoices against Fixed and Reactive POs and issue to the JLL finance team/Amazon Direct/Landlord

Support function

• Help maintain the purchase order system
• Covering other team members' annual leave and sickness
• Carry out other general administration duties as required from time to time
• Attend team briefings as required
• Liaise with JLL, client, and Integral for PO's
• Supply billing data in support of QBRs and MBRs
• Assist with contract mobilizations
• Liaise with the account manager for the client's yearly budgets / make sure all POs raised match account pricing documents for the account ( OP1 & 2 - amazon & JLLs budgets)
• Manage/track monthly spending across the account.
• monthly and quarterly figures to be sent in report form to EMs and AM
• all contract variations are to be maintained and updated on contract costs sheets on a regular basic

Office Location: London - Shoreditch - Office based position

Core Hours: Monday - Friday: 8:00am - 17:00pm