Part time Office Assistant

About CIL:

CIL is an international management consultancy that helps clients to grow their businesses, build value and invest wisely across a wide range of sectors.

Like all consulting firms, we are only as good as our people. To continue our strong growth, we are looking to recruit an Office Assistant for our London office of ~ 115 people.

The role:

The successful candidate will play a key role in supporting our London-based team and ensuring the smooth-running of the London office. This is a hands-on and varied position, juggling a wide range of tasks. It is a part-time role, from Tuesday to Thursday (3 full days), and due to the nature of the role, you would to required to be based in the office on those days. The Office Assistant position sits within our international support team of Executive Assistants and Office Managers.

Core responsibilities:

• Working with the Office Manager to create a best-in-class office environment
• Acting as a team assistant to the London-based team
• Managing front-of-house duties e.g. meeting and greeting guests, preparing meeting rooms & taking deliveries
• General office tasks: Ordering of office supplies, maintaining and ordering for the office snack cupboard, arranging couriers, answering the main phone line and redirecting calls as necessary
• Arranging office events and ‘personal’ celebrations e.g. weekly quizzes, Pizza Wednesdays, birthday cake/cards, wedding presents
• Simple maintenance of printers (refilling paper & toner as needed)
• Supporting the team with printing, binding and other administrative tasks
• Occasional support with booking travel arrangements for staff
• Assisting the Executive Assistants with ad-hoc tasks
• Performing the basic-level duties required of an office Health & Safety Representative, and acting as office fire warden and first aider alongside the rest of the support team
• Providing occasional support to other operational streams when needed

What CIL people are like:

We have a team of ~200 highly qualified, skilled people across our five offices – London, Frome, Chicago, Munich, and Paris. Successful CIL people share some key attributes:

• Strong academic background
• A ‘growth mindset’ when it comes to problem solving
• Motivation and ambition, able to stand on their own two feet
• Strong team working and people skills
• Outstanding numeracy, written and verbal communication skills
• A keen sense of humour and broad shoulders

Specific requirements of applicants:

• Have a smile on their face each morning – we’re looking for someone bright and personable with a can-do attitude
• Be comfortable multitasking every day
• Be exceptionally organised with the ability to create their own to-do list
• Have an excellent attention to detail
• Have the confidence to manage multiple requests from senior people and stand up for themselves when necessary
• Be proficient in Microsoft Office
• Outstanding written and verbal communication skills
• Display high levels of integrity when dealing with sensitive information
• Have 3 good A-levels or equivalent experience

Salary and benefits

• 25 days’ holiday entitlement with option to purchase five additional days each year (pro rated for part time employees)
• Option to join company private healthcare scheme through Vitality
• Matched pension contributions of 4.5%
• Life assurance and long-term sick cover
• Enhanced parental leave & pay policies
• A fantastic company culture, with regular company events & socials

We encourage candidates from all backgrounds to apply. CIL commits to creating and maintaining a culture where every employee feels included and respected; to countering discrimination through our recruitment and training processes and our interaction with other stakeholders; and to celebrating the diverse contributions of all our employees and stakeholders.

Job Type: Part-time
Part-time hours: 22.5 per week

Salary: £28,000.00-£32,000.00 per year

Benefits:

• Company pension
• Cycle to work scheme
• Private medical insurance

Supplemental pay types:

• Bonus scheme

Ability to commute/relocate:

• London: reliably commute or plan to relocate before starting work (required)

Education:

• A-Level or equivalent (preferred)

Work authorisation:

• United Kingdom (required)

Work Location: In person